7 Answers to the Most Frequently Asked Questions About Fleet Management

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Utilising a pool of commercial vehicles, or a fleet, requires vigilant management. With so many different vehicles, drivers, health and safety regulations, routes, costs, and unanticipated challenges, you can see why! But, what is fleet management? How can it help your business? Here are 7 useful answers to the most FAQ about fleet management to help you understand.

#1 What Is Fleet Management?

Fleet management involves proactively streamlining operations through the supervision and coordination of your fleet, logistics, and all accompanying asset information. This is more than just tracking vehicles on a map. It covers acquisition, maintenance, disposal and accident management. By using fleet management services and technology you can even monitor, record and report mechanical diagnostics and driver behaviour.

#2 What Is The Purpose Of Proactive Fleet Management?

If your business relies on vehicles to function, they likely form a heart-attack-inducing chunk of your operating costs and logistical nightmares. Luckily, the purpose of fleet management is to:

  • Improve efficiency
  • Ensure compliance with government regulations
  • Reduce costs across fleet operations
  • Increase productivity
  • Monitor and anticipate vehicle needs
  • Reduce insurance costs
  • Control entire lifecycle of commercial vehicles
  • Track vehicles and fuel consumption

#3 When Do I Need Professional Fleet Management Services?

Business owners who command 15 or more commercial vehicles, or who acquire 10 within one calendar year, should definitely consider utilising fleet management services or technology. This is especially necessary if:

  • You are expanding your business and number of vehicles
  • You need more control over vehicles and drivers
  • Reduction of all vehicle expenses is needed
  • You have vehicle tracking and reporting problems
  • Vehicle maintenance and repair is needed
  • Driver safety compliance is low
  • Dubious reporting is a problem

#4 What Is Fleet Management Software (FMS)?

FMS involves using a sophisticated database to equip managers with relevant data and insights to help them make informed decisions. The built-in applications track vehicles from a central location where all information is analysed and stored. Managers use this information to improve operation efficiency, productivity and cost reduction. FMS includes features crucial to operational success. Some of these include:

  • Vehicle monitoring: mechanical problems and performance of vehicles
  • Tracking systems: monitor driving, vehicle use, breaks and safety
  • Remote control capabilities: engine revolution limiting, speed limiting, and the gradual slowing of vehicles.
  • Remote security: prevent theft using cell phones, GPS and mapping

#5 How Can I Use Fleet Management To Reduce Fuel Consumption?

Using a fleet management telematics system allows the exchange of real-time information between your commercial vehicle fleet and your base of operations. This includes routes used, speed, fuel usage and mileage – all of which affects fuel consumption. Using technology, telematics monitors shortens routes, decreases engine idling and improves driver behaviour. This results in more direct routes, less wastage, and improved fuel efficiency. It can even reduce consumption by 30%.

#6 How Will GPS Tracking Improve Safety And Compliance?

Having a fleet of drivers and, often, heavy vehicles means there is a lot for you to look after. Fleet management technology, like GPS tracking, can turn this burden into a dream. Combined with telematics, this technology monitors driver behaviours and detects unsafe practices. When detected, an alert will be sent directly to your fleet manager and respective drivers. You can even receive alerts for maintenance and roadside inspection. This provides managers with the insights needed to make informed decisions to comply with maintenance regulations, increase training and reduce fuel and accident costs.

#7 How Will This Help Me Reduce Insurance Premiums?

Claim histories are crucial for all vehicle-related incidents, as they indicate the relative risk of each driver. When deciding on premium costs, insurance companies base their decisions off of these histories. The worse your drivers behave, the more accidents and violations they are likely to have, and the higher your premiums will be! Using telematics, driver scoreboards, GPS tracking, and dashcams, you can proactively identify unsafe driving in real-time. This way you can immediately implement the necessary measures to reduce it, lowering your insurance premiums. These tools will also aid in reclaiming stolen vehicles and protect you from fault claims, further reducing insurance and legal costs.

For more information on fleet management, FMS, tracking, telematics and dashcams, contact us at Autocam we will take you through the latest technologies and advise you on how to use them. Let us make managing your fleet easier for you!


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